Boosting Productivity: Google Announces AI Features in Gmail, Docs, and More

Gmail, Google Docs, and Google Meet These updates aim to help users work more efficiently by using AI to automate certain tasks and provide intelligent suggestions. Here’s an overview of some of the new features:

Smart Compose in Google Docs

Google is expanding its Smart Compose feature to Google Docs, which uses AI to suggest complete sentences and phrases as users type. This feature will help users save time by reducing the amount of typing required to create documents. Smart Compose will also suggest relevant contextual suggestions based on the topic of the document.

Smart Reply in Google Chat

Google Chat will now feature Smart Reply, which uses AI to suggest quick responses to messages. This feature has been available in Gmail for some time and is now being expanded to Google Chat. Smart Reply analyzes the message and suggests a response based on the context of the conversation.

Meeting transcriptions in Google Meet

Google Meet will now provide automatic meeting transcriptions powered by AI. This feature will allow users to follow along with the conversation in real-time, even if they miss parts of it. Transcripts will be automatically saved and accessible after the meeting, making it easier for users to review notes and key points.

Grammar Suggestions in Google Docs

Google Docs is also getting a new AI-powered feature that will offer suggestions for correcting grammatical errors in real-time. This feature will help users improve the quality of their writing and avoid embarrassing mistakes.

Link Preview in Google Docs

Google Docs is also adding a new link preview feature powered by AI. When users add a link to a document, Google Docs will automatically generate a preview of the content, including a title, image, and brief description. This feature will make it easier for users to quickly understand the content of a link without having to click through.

Activating the AI Features

Activating the new AI features in Google’s suite of productivity tools is generally straightforward. Most of the features are turned on by default, so users won’t need to do anything to enable them. However, some features may need to be manually activated. Here’s a quick guide on how to activate some of the AI features in Google’s suite of productivity tools:

Smart Compose in Google Docs

Smart Compose is available to all Google Workspace users. To turn on Smart Compose in Google Docs, follow these steps:

1. Open a new Google Doc.

2. Click on “Tools” in the menu bar.

3. Select “Preferences” from the drop-down menu.

4. Check the box next to “Show Smart Compose suggestions.”

Smart Reply in Google Chat

Smart Reply is available to all Google Workspace users. To turn on Smart Reply in Google Chat, follow these steps:

1. Open Google Chat.

2. Click on your profile picture in the top-right corner of the screen.

3. Select “Settings” from the drop-down menu.

4. Under “General,” check the box next to “Show suggested replies.”

Meeting Transcriptions in Google Meet

Meeting transcriptions are available to Google Workspace Enterprise and Education Plus customers. To turn on meeting transcriptions in Google Meet, follow these steps:

1. Start or join a Google Meet video call.

2. Click on the “Settings” gear icon in the bottom-right corner of the screen.

3. Select “Turn on captions” from the drop-down menu.

4. The meeting transcription will appear in real-time at the bottom of the screen.

Grammar Suggestions in Google Docs

Grammar suggestions are available to all Google Workspace users. To turn on grammar suggestions in Google Docs, follow these steps:

1. Open a new Google Doc.

2. Click on “Tools” in the menu bar.

3. Select “Spelling and grammar” from the drop-down menu.

4. Check the box next to “Show grammar suggestions.”

Link Preview in Google Docs

Link previews are available to all Google Workspace users. To generate a link preview in Google Docs, simply copy and paste a link into a document. A preview of the link will be generated automatically.

By following these simple steps, users can take full advantage of the new AI-powered features in Gmail, Docs, and more.

Overall, these updates are an exciting development for users of Google’s suite of productivity tools. By using AI to automate tasks and provide intelligent suggestions, these features will help users work more efficiently and effectively. As AI technology continues to advance, we can expect to see even more innovative features added to these tools in the future.

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